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  • 1
CO. FILE DEPT. CLOCK VCHR.NO 062
123 123456 123456 12345 12345  
Company Name
Company Street Address 1
Company City, AL 10205
Social Security Number:
Taxable Marital Status: Single
Exemptions/allowances: 0

Earnings Statement

Period Beginning: 05/26/2023
Period Ending: 06/01/2023
Pay Date: 06/02/2023
payroll_logo
Employee Name
Employee Street Address 1
Employee City, AL 10205
Earnings Rate Amount Year To Date
Earnings Rate Hours Amount Year To Date
Salary 10.00 0.00 0.00
Overtime 0.00 0.00 0.00
Holiday 0.00 0.00 0.00
Vacation 0.00 0.00 0.00
Bonus 0.00 0.00 0.00
Float 0.00 0.00 0.00
Tips 0.00 0.00 0.00
Regular Contract 10.00 40.00 400.00 4000.00
Flat Fee 0.00 0.00 0.00 0.00
Overtime 0.00 0.00 0.00 0.00
Holiday 0.00 0.00 0.00 0.00
Vacation 0.00 0.00 0.00 0.00
Bonus 0.00 0.00 0.00 0.00
Float 0.00 0.00 0.00 0.00
Tips 0.00 0.00 0.00 0.00
  Gross Pay $400.00   4000.00
 
Deduction Statutory    
  FICA Medicare – 0.00   0.00
  FICA Social Security – 0.00   0.00
  Federal Tax – 0.00   0.00
  State Tax – 0.00   0.00
  SDI – 0.00   0.00
  SUI – 0.00   0.00
  WC – 0.00   0.00
  FLI – 0.00   0.00
  Work Development – 0.00   0.00
  Other    
  Net Pay $0.00    
  Check – 0.00    
  Net Check $0.00    
 
 
 
 
 
 
 
 
 
 
 
 
Other Benefits and Information This Period Year To Date
employer_logo
Company Name
Company Street Address 1
Company City, AL 10205
 
Advice Number:   12345
Pay Date:   06/02/2023
Social Security Number:  
Deposited to the account of Account Number Transit ABA Amount
Employee Name xxxxxxxxxxx xxxx xxxx $0.00
Pay to the order of Employee Name  
This amount: Three hundred $0.00

NON-NEGOTIABLE

Company Name
Company Street Address 1
Company City, AL 10205
 
Advice Number: 12345
Pay date: 06/02/2023
Deposited to the account of Account Number Transit ABA Amount
Employee Name xxxxxxxxxxx xxxx xxxx $0.00
Pay to the order of Amount
Employee Name $0.00
 

NON-NEGOTIABLE

Employee Name Employee Social Employee Address Company Name Company Address Pay Period Begin Pay Period End Check Date
Employee Name xxxx-xx-1202 Employee Street Address 1
Employee City, AL 10205
Company Name Company Street Address 1
Company City, AL 10205
05/26/2023 06/01/2023 06/02/2023
Important Notes
The Meal and Rest Break Policy provides you with the opportunity to take meal and rest breaks. As provided in the Meal and Rest Break Policy, requirements vary by state. If you believe that you have been denied the opportunity to take the meal and rest breaks during your scheduled shift under the Meal and Rest Break Policy, promptly notify payroll.
******************
Please review the hours worked and pay in this paycheck and earnings statement, if you believe that there are any errors, promptly notify Payroll.
Gross Pay Pre Tax Deductions Taxes Post Tax Deductions Net Pay
Current 400.00 0.00 0.00 0.00 0.00
YTD 4000.00 0.00 0.00 0.00 0.00
Earnings (**Does not add to gross)
Description Dates Rate Amount YTD
Description Dates Hours Rate Amount YTD
Salary 05/26/2023 – 06/01/2023 10.00 400.00 0.00
Overtime 05/26/2023 – 06/01/2023 0.00 0.00 0.00
Holiday 05/26/2023 – 06/01/2023 0.00 0.00 0.00
Vacation 05/26/2023 – 06/01/2023 0.00 0.00 0.00
Bonus 05/26/2023 – 06/01/2023 0.00 0.00 0.00
Float 05/26/2023 – 06/01/2023 0.00 0.00 0.00
Tips 05/26/2023 – 06/01/2023 0.00 0.00 0.00
Regular Contract 05/26/2023 – 06/01/2023 0.00 10.00 400.00 4000.00
Flat Fee 05/26/2023 – 06/01/2023 0.00 0.00 0.00 0.00
Overtime 05/26/2023 – 06/01/2023 0.00 0.00 0.00 0.00
Holiday 05/26/2023 – 06/01/2023 0.00 0.00 0.00 0.00
Vacation 05/26/2023 – 06/01/2023 0.00 0.00 0.00 0.00
Bonus 05/26/2023 – 06/01/2023 0.00 0.00 0.00 0.00
Float 05/26/2023 – 06/01/2023 0.00 0.00 0.00 0.00
Tips 05/26/2023 – 06/01/2023 0.00 0.00 0.00 0.00
 
 
Earnings 400.00 4000.00
Associate Taxes
Description Amount YTD
FICA Medicare 0.00 0.00
FICA Social Security 0.00 0.00
Federal Tax 0.00 0.00
State Tax 0.00 0.00
SDI 0.00 0.00
SUI 0.00 0.00
WC 0.00 0.00
FLI 0.00 0.00
Workforce Development 0.00 0.00
Associate Taxes 0.00 0.00
Company Name
Company Street Address 1
Company City, AL 10205

EARNINGS STATEMENT

EMPLOYEE NAME/ ADDRESS EMPLOYEE NO. REPORTING PERIOD PAY DATE
Employee Name
xxx-xxx1020
Employee Street Address 1
Employee City, AL 10205
123 123 05/26/2023 – 06/01/2023 06/02/2023
INCOME RATE CURRENT PAY
INCOME RATE HOURS CURRENT PAY
SALARY $10.00 $400.00
OVERTIME $0.00 $0.00
HOLIDAY $0.00 $0.00
VACATION $0.00 $0.00
BONUS $0.00 $0.00
FLOAT $0.00 $0.00
TIPS $0.00 $0.00
REGULAR CONTRACT $10.00 40.00 $400.00
FLAT FEE $0.00 0.00 $0.00
OVERTIME $0.00 0.00 $0.00
HOLIDAY $0.00 0.00 $0.00
VACATION $0.00 0.00 $0.00
BONUS $0.00 0.00 $0.00
FLOAT $0.00 0.00 $0.00
TIPS $0.00 0.00 $0.00
DEDUCTION TOTAL YTD TOTAL
STATUTORY DEDUCTIONS
FICA Medicare 0.00 0.00
FICA Social Security 0.00 0.00
Federal Tax 0.00 0.00
State Tax 0.00 0.00
SDI 0.00 0.00
SUI 0.00 0.00
WC 0.00 0.00
FLI 0.00 0.00
Workforce Development 0.00 0.00
 
YTD GROSS YTD DEDUCTION YTD NET PAY
$4000.00 $0.00 $0.00
TOTAL DEDUCTION NET PAY
$400.00 $0.00 $0.00

EARNINGS STATEMENT

Company Name Company Address
Company Name Company Street Address 1, Company City, AL 10205
Employee Name Employee Name SSN Marital Status Employee No.
Employee Name XXXX-XX-1020
Single 100 123
Pay Date Pay Period Pay Mode Pay Type Exemptions
06/02/2023 05/26/2023–06/01/2023 Weekly Hourly 0
INCOME RATE CURRENT TOTAL
INCOME RATE HOURS CURRENT TOTAL
Salary 10.00 400.00
OVERTIME 0.00 0.00
HOLIDAY 0.00 0.00
VACATION 0.00 0.00
BONUS 0.00 0.00
FLOAT 0.00 0.00
TIPS 0.00 0.00
REGULAR CONTRACT 10.00 40.00 400.00
FLAT FEE 0.00 0.00 0.00
OVERTIME 0.00 0.00 0.00
HOLIDAY 0.00 0.00 0.00
VACATION 0.00 0.00 0.00
BONUS 0.00 0.00 0.00
FLOAT 0.00 0.00 0.00
TIPS 0.00 0.00 0.00
DEDUCTIONS CURRENT TOTAL YTD TOTAL
FICA Medicare 0.00 0.00
FICA Social Sec. 0.00 0.00
Federal Tax 0.00 0.00
State Tax 0.00 0.00
SDI 0.00 0.00
SUI 0.00 0.00
WC 0.00 0.00
FLI 0.00 0.00
Workforce Development 0.00 0.00
YTD GROSS YTD DEDUCTIONS YTD NET PAY
4000.00 0.00 0.00
TOTAL DEDUCTIONS NET PAY
400.00 0.00 0.00
Company Name
Company Street Address 1
Company City, AL 10205
March 16, 2021
Pay Three hundred $ 0.00
This is not a check
Pay to the order of Employee Name
Employee Street Address 1
Employee City, AL 10205
Company Name
Company Street Address 1
Company City, AL 10205

Earnings Statement

Employee Information Employee Information Social Sec. ID Employee ID Start Date End Date Check Date
Employee Name
Employee Street Address 1
Employee City, AL 10205
xxx-xx-1020 123 123 05/26/2023 06/01/2023 06/02/2023
Earnings Rate Current Year to Date
Earnings Rate Hours Current Year to Date
Salary 10.00 400.00 0.00
Overtime 0.00 0.00 0.00
Holiday 0.00 0.00 0.00
Vacation 0.00 0.00 0.00
Bonus 0.00 0.00 0.00
Float 0.00 0.00 0.00
Tips 0.00 0.00 0.00
Regular Income Contract 10.00 40.00 400.00 0.00
Flat Fee 0.00 0.00 0.00 0.00
Overtime 0.00 0.00 0.00 0.00
Holiday 0.00 0.00 0.00 0.00
Vacation 0.00 0.00 0.00 0.00
Bonus 0.00 0.00 0.00 0.00
Float 0.00 0.00 0.00 0.00
Tips 0.00 0.00 0.00 0.00
Deductions Current Year to Date
FICA Medicare 0.00 0.00
FICA Social Security 0.00 0.00
Federal Tax 0.00 0.00
State Tax 0.00 0.00
SDI 0.00 0.00
SUI 0.00 0.00
WC 0.00 0.00
FLI 0.00 0.00
Workforce Development 0.00 0.00
 
Gross Earnings $400.00 $4000.00
Gross Deductions $0.00 $0.00
  Check No. #
  Net Pay $0.00
  YTD Net Pay $0.00
Company Name
Company Street Address 1, Company City, NY 11106

Earnings Statement

Period Ending: 03/14/2021
Pay Date: 03/20/2021
SSN: XXX-XX-1213
Employee Name
Employee Street Address 1, Employee City, AL 11106
Earnings Rate Hours This Period Year to Date
Earnings Rate This Period Year to Date
Salary 10.00 400.00 0.00
Overtime 0.00 0.00 0.00
Holiday 0.00 0.00 0.00
Vacation 0.00 0.00 0.00
Bonus 0.00 0.00 0.00
Float 0.00 0.00 0.00
Tips 0.00 0.00 0.00
Regular Income Contract 10.00 40.00 400.00 0.00
Flat Fee 0.00 0.00 0.00 0.00
Overtime 0.00 0.00 0.00 0.00
Holiday 0.00 0.00 0.00 0.00
Vacation 0.00 0.00 0.00 0.00
Bonus 0.00 0.00 0.00 0.00
Float 0.00 0.00 0.00 0.00
Tips 0.00 0.00 0.00 0.00
 
Gross Pay $400.00 $4800.00
Deductions Type This Period Year to Date
FICA Medicare 0.00 0.00
FICA Social Security 0.00 0.00
Federal Tax 0.00 0.00
State Tax 0.00 0.00
SDI 0.00 0.00
SUI 0.00 0.00
WC 0.00 0.00
FLI 0.00 0.00
Workforce Development 0.00 0.00
 
Net Pay $108.87 $24.25
Your deductions for this period are $108.87
Cut Maker
Company Name
Company Street Address 1, Company City, NY 11106
Payroll Check Number: 8579
Pay Date: 03/20/2021
Employee Name
One Hundred Eight Dollars and Eighty-Seven Cents $108.87
Authorized Signature

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2.1 Enter in previous YTD here
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Company Information

Employer Logo

Employee Information

EARNINGS STATEMENT

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INGS
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REVIEW YOUR FINAL PAYSTUB

  • 1
CO. FILE DEPT. CLOCK VCHR.NO 062
123 123456 123456 12345 12345  
Company Name
Company Street Address 1
Company City, AL 10205
Social Security Number:
Taxable Marital Status: Single
Exemptions/allowances: 0

Earnings Statement

Period Beginning: 05/26/2023
Period Ending: 06/01/2023
Pay Date: 06/02/2023
payroll_logo
Employee Name
Employee Street Address 1
Employee City, AL 10205
Earnings Rate Amount Year To Date
Earnings Rate Hours Amount Year To Date
Salary 10.00 0.00 0.00
Overtime 0.00 0.00 0.00
Holiday 0.00 0.00 0.00
Vacation 0.00 0.00 0.00
Bonus 0.00 0.00 0.00
Float 0.00 0.00 0.00
Tips 0.00 0.00 0.00
Regular Contract 10.00 40.00 400.00 4000.00
Flat Fee 0.00 0.00 0.00 0.00
Overtime 0.00 0.00 0.00 0.00
Holiday 0.00 0.00 0.00 0.00
Vacation 0.00 0.00 0.00 0.00
Bonus 0.00 0.00 0.00 0.00
Float 0.00 0.00 0.00 0.00
Tips 0.00 0.00 0.00 0.00
  Gross Pay $400.00   4000.00
 
Deduction Statutory    
  FICA Medicare – 0.00   0.00
  FICA Social Security – 0.00   0.00
  Federal Tax – 0.00   0.00
  State Tax – 0.00   0.00
  SDI – 0.00   0.00
  SUI – 0.00   0.00
  WC – 0.00   0.00
  FLI – 0.00   0.00
  Work Development – 0.00   0.00
  Other    
  Net Pay $0.00    
  Check – 0.00    
  Net Check $0.00    
 
 
 
 
 
 
 
 
 
 
 
 
Other Benefits and Information This Period Year To Date
employer_logo
Company Name
Company Street Address 1
Company City, AL 10205
 
Advice Number:   12345
Pay Date:   06/02/2023
Social Security Number:  
Deposited to the account of Account Number Transit ABA Amount
Employee Name xxxxxxxxxxx xxxx xxxx $0.00
Pay to the order of Employee Name  
This amount: Three hundred $0.00

NON-NEGOTIABLE

Company Name
Company Street Address 1
Company City, AL 10205
 
Advice Number: 12345
Pay date: 06/02/2023
Deposited to the account of Account Number Transit ABA Amount
Employee Name xxxxxxxxxxx xxxx xxxx $0.00
Pay to the order of Amount
Employee Name $0.00
 

NON-NEGOTIABLE

Employee Name Employee Social Employee Address Company Name Company Address Pay Period Begin Pay Period End Check Date
Employee Name xxxx-xx-1202 Employee Street Address 1
Employee City, AL 10205
Company Name Company Street Address 1
Company City, AL 10205
05/26/2023 06/01/2023 06/02/2023
Important Notes
The Meal and Rest Break Policy provides you with the opportunity to take meal and rest breaks. As provided in the Meal and Rest Break Policy, requirements vary by state. If you believe that you have been denied the opportunity to take the meal and rest breaks during your scheduled shift under the Meal and Rest Break Policy, promptly notify payroll.
******************
Please review the hours worked and pay in this paycheck and earnings statement, if you believe that there are any errors, promptly notify Payroll.
Gross Pay Pre Tax Deductions Taxes Post Tax Deductions Net Pay
Current 400.00 0.00 0.00 0.00 0.00
YTD 4000.00 0.00 0.00 0.00 0.00
Earnings (**Does not add to gross)
Description Dates Rate Amount YTD
Description Dates Hours Rate Amount YTD
Salary 05/26/2023 – 06/01/2023 10.00 400.00 0.00
Overtime 05/26/2023 – 06/01/2023 0.00 0.00 0.00
Holiday 05/26/2023 – 06/01/2023 0.00 0.00 0.00
Vacation 05/26/2023 – 06/01/2023 0.00 0.00 0.00
Bonus 05/26/2023 – 06/01/2023 0.00 0.00 0.00
Float 05/26/2023 – 06/01/2023 0.00 0.00 0.00
Tips 05/26/2023 – 06/01/2023 0.00 0.00 0.00
Regular Contract 05/26/2023 – 06/01/2023 0.00 10.00 400.00 4000.00
Flat Fee 05/26/2023 – 06/01/2023 0.00 0.00 0.00 0.00
Overtime 05/26/2023 – 06/01/2023 0.00 0.00 0.00 0.00
Holiday 05/26/2023 – 06/01/2023 0.00 0.00 0.00 0.00
Vacation 05/26/2023 – 06/01/2023 0.00 0.00 0.00 0.00
Bonus 05/26/2023 – 06/01/2023 0.00 0.00 0.00 0.00
Float 05/26/2023 – 06/01/2023 0.00 0.00 0.00 0.00
Tips 05/26/2023 – 06/01/2023 0.00 0.00 0.00 0.00
 
 
Earnings 400.00 4000.00
Associate Taxes
Description Amount YTD
FICA Medicare 0.00 0.00
FICA Social Security 0.00 0.00
Federal Tax 0.00 0.00
State Tax 0.00 0.00
SDI 0.00 0.00
SUI 0.00 0.00
WC 0.00 0.00
FLI 0.00 0.00
Workforce Development 0.00 0.00
Associate Taxes 0.00 0.00
Company Name
Company Street Address 1
Company City, AL 10205

EARNINGS STATEMENT

EMPLOYEE NAME/ ADDRESS EMPLOYEE NO. REPORTING PERIOD PAY DATE
Employee Name
xxx-xxx1020
Employee Street Address 1
Employee City, AL 10205
123 123 05/26/2023 – 06/01/2023 06/02/2023
INCOME RATE CURRENT PAY
INCOME RATE HOURS CURRENT PAY
SALARY $10.00 $400.00
OVERTIME $0.00 $0.00
HOLIDAY $0.00 $0.00
VACATION $0.00 $0.00
BONUS $0.00 $0.00
FLOAT $0.00 $0.00
TIPS $0.00 $0.00
REGULAR CONTRACT $10.00 40.00 $400.00
FLAT FEE $0.00 0.00 $0.00
OVERTIME $0.00 0.00 $0.00
HOLIDAY $0.00 0.00 $0.00
VACATION $0.00 0.00 $0.00
BONUS $0.00 0.00 $0.00
FLOAT $0.00 0.00 $0.00
TIPS $0.00 0.00 $0.00
DEDUCTION TOTAL YTD TOTAL
STATUTORY DEDUCTIONS
FICA Medicare 0.00 0.00
FICA Social Security 0.00 0.00
Federal Tax 0.00 0.00
State Tax 0.00 0.00
SDI 0.00 0.00
SUI 0.00 0.00
WC 0.00 0.00
FLI 0.00 0.00
Workforce Development 0.00 0.00
 
YTD GROSS YTD DEDUCTION YTD NET PAY
$4000.00 $0.00 $0.00
TOTAL DEDUCTION NET PAY
$400.00 $0.00 $0.00

EARNINGS STATEMENT

Company Name Company Address
Company Name Company Street Address 1, Company City, AL 10205
Employee Name Employee Name SSN Marital Status Employee No.
Employee Name XXXX-XX-1020
Single 100 123
Pay Date Pay Period Pay Mode Pay Type Exemptions
06/02/2023 05/26/2023–06/01/2023 Weekly Hourly 0
INCOME RATE CURRENT TOTAL
INCOME RATE HOURS CURRENT TOTAL
Salary 10.00 400.00
OVERTIME 0.00 0.00
HOLIDAY 0.00 0.00
VACATION 0.00 0.00
BONUS 0.00 0.00
FLOAT 0.00 0.00
TIPS 0.00 0.00
REGULAR CONTRACT 10.00 40.00 400.00
FLAT FEE 0.00 0.00 0.00
OVERTIME 0.00 0.00 0.00
HOLIDAY 0.00 0.00 0.00
VACATION 0.00 0.00 0.00
BONUS 0.00 0.00 0.00
FLOAT 0.00 0.00 0.00
TIPS 0.00 0.00 0.00
DEDUCTIONS CURRENT TOTAL YTD TOTAL
FICA Medicare 0.00 0.00
FICA Social Sec. 0.00 0.00
Federal Tax 0.00 0.00
State Tax 0.00 0.00
SDI 0.00 0.00
SUI 0.00 0.00
WC 0.00 0.00
FLI 0.00 0.00
Workforce Development 0.00 0.00
YTD GROSS YTD DEDUCTIONS YTD NET PAY
4000.00 0.00 0.00
TOTAL DEDUCTIONS NET PAY
400.00 0.00 0.00
Company Name
Company Street Address 1
Company City, AL 10205
March 16, 2021
Pay Three hundred $ 0.00
This is not a check
Pay to the order of Employee Name
Employee Street Address 1
Employee City, AL 10205
Company Name
Company Street Address 1
Company City, AL 10205

Earnings Statement

Employee Information Employee Information Social Sec. ID Employee ID Start Date End Date Check Date
Employee Name
Employee Street Address 1
Employee City, AL 10205
xxx-xx-1020 123 123 05/26/2023 06/01/2023 06/02/2023
Earnings Rate Current Year to Date
Earnings Rate Hours Current Year to Date
Salary 10.00 400.00 0.00
Overtime 0.00 0.00 0.00
Holiday 0.00 0.00 0.00
Vacation 0.00 0.00 0.00
Bonus 0.00 0.00 0.00
Float 0.00 0.00 0.00
Tips 0.00 0.00 0.00
Regular Income Contract 10.00 40.00 400.00 0.00
Flat Fee 0.00 0.00 0.00 0.00
Overtime 0.00 0.00 0.00 0.00
Holiday 0.00 0.00 0.00 0.00
Vacation 0.00 0.00 0.00 0.00
Bonus 0.00 0.00 0.00 0.00
Float 0.00 0.00 0.00 0.00
Tips 0.00 0.00 0.00 0.00
Deductions Current Year to Date
FICA Medicare 0.00 0.00
FICA Social Security 0.00 0.00
Federal Tax 0.00 0.00
State Tax 0.00 0.00
SDI 0.00 0.00
SUI 0.00 0.00
WC 0.00 0.00
FLI 0.00 0.00
Workforce Development 0.00 0.00
 
Gross Earnings $400.00 $4000.00
Gross Deductions $0.00 $0.00
  Check No. #
  Net Pay $0.00
  YTD Net Pay $0.00
Company Name
Company Street Address 1, Company City, NY 11106

Earnings Statement

Period Ending: 03/14/2021
Pay Date: 03/20/2021
SSN: XXX-XX-1213
Employee Name
Employee Street Address 1, Employee City, AL 11106
Earnings Rate Hours This Period Year to Date
Earnings Rate This Period Year to Date
Salary 10.00 400.00 0.00
Overtime 0.00 0.00 0.00
Holiday 0.00 0.00 0.00
Vacation 0.00 0.00 0.00
Bonus 0.00 0.00 0.00
Float 0.00 0.00 0.00
Tips 0.00 0.00 0.00
Regular Income Contract 10.00 40.00 400.00 0.00
Flat Fee 0.00 0.00 0.00 0.00
Overtime 0.00 0.00 0.00 0.00
Holiday 0.00 0.00 0.00 0.00
Vacation 0.00 0.00 0.00 0.00
Bonus 0.00 0.00 0.00 0.00
Float 0.00 0.00 0.00 0.00
Tips 0.00 0.00 0.00 0.00
 
Gross Pay $400.00 $4800.00
Deductions Type This Period Year to Date
FICA Medicare 0.00 0.00
FICA Social Security 0.00 0.00
Federal Tax 0.00 0.00
State Tax 0.00 0.00
SDI 0.00 0.00
SUI 0.00 0.00
WC 0.00 0.00
FLI 0.00 0.00
Workforce Development 0.00 0.00
 
Net Pay $108.87 $24.25
Your deductions for this period are $108.87
Cut Maker
Company Name
Company Street Address 1, Company City, NY 11106
Payroll Check Number: 8579
Pay Date: 03/20/2021
Employee Name
One Hundred Eight Dollars and Eighty-Seven Cents $108.87
Authorized Signature

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Also, with a paycheck stub template, there’s no need for the business to keep manually creating every single pay stub from the beginning. Instead, they can use their check stub template for each employee every pay period. 

So whether you’re looking to track tax withholding or reporting, they are the perfect piece of evidence when it comes time to resolve any issues related to audits or disputes. It can also help check off the compliance and regulatory box, as many States have laws specifically revolving around paystubs, when they should be given, and how a pay stub template sample should look. 

Your employees will also end up thanking you because having a proper pay stub or a paystub template download feature will help your employees when it comes time for them to file their own taxes, as long as the information on them is uniform, accurate, and produced in a timely fashion. 

It’s not just about paying taxes; having these types of paystubs ready to go helps the employee with key aspects of their life. It’ll simplify the application process for a loan, as well as other financial areas, such as showing proof of a salary for renting an apartment. 

Fully understanding all the different parts of a check stub and how best to design a template

Let’s take a closer look at all the various items that should appear on a paystub template sample. These are key pieces that will help you understand where your salary calculations come from and where you end up having to make payments to. 

Regardless of your layout, typically, the first area on the top or top left will be the company information, which is your employer. This will have everything from the company’s legal name to its legal address and place of business as well as contact information.

The best paycheck stub template will also have a space for a company to put their EIN or Employer Identification Number, which is similar to a Tax ID number or social security number but for a business. 

Then also, somewhere, usually below and near the employer information, will be the employee’s name and where they live. Here is where some items may differ in their layout but should still be included on any check stub template. 

What you need to enter for the Employee information

First, you’re going to have some type of employee identification number which is a reference number a company may use to easily track employees. This may be followed by a social security number or a partial one for privacy reasons. From here, there should be a reporting period or date range for the amount of time the employee worked. This pay date range can be anything from weekly to bi-weekly to monthly. The final date should be the pay date itself.

Another area that’s also critical is their marital status and the number of their exemptions. Marital status is either married or single. There can be subcategories, but for the purposes of taxes, these are the primary options. Exemptions are tax exemptions your employees can take. They need to provide you with this information ahead of time, and the responsibility to know how many exemptions to claim is solely on the employee themselves. 

Just put whatever your employee places on their signed W-2 or W-4 form to ensure you remove the business from any liability issues related to inaccurate exemption information from your employee.  

How the rest of the pay stub template typically looks

From there, a sample paystub template starts to look like a spreadsheet, showing the various types of incomes, rates, and hours worked. Regular income or salary is the expected type to see consistently on a monthly basis. You should see the rate and the hours. These can be fixed every month if the employee is a salaried employee and there’s no fluctuation in their pay.

There could be other types as well such as overtime worked. This could come at a different rate and have extra hours, as well as reimbursements from the company, bonuses, or other payments and benefits such as tuition reimbursement. Therefore, depending on the paystub template sample, each line item will have a subtotal of current pay or total gross pay, or even just gross pay. 

From there, we will head to a completely new section which is called deductions. These are all the various subtractions from your paystubs that should be on every paystub template generator. These include but aren’t limited to social security taxes. Also, Medicare, State Taxes, Federal Taxes, and in some cases, City taxes as well. All of these are paid as you earn money and withheld by your employer to ensure that you don’t owe anything or close to nothing by the time you file your taxes annually. 

You will see a totals bar on the bottom that can show year-to-date totals for gross salaries, deductions, and your overall net pay, as well as having it broken down for the time period of each particular paystub disbursement.

Clarification of terms on your paystubs

Tax withholding – the amount of money your employer holds from your pay to pay out for taxes. This is an estimate based on your total earnings.

  • YTD – stands for the year to date and is typically a rolling figure of totals
  • Gross Pay – This is your actual pay or your entire monthly (or pay period) salary. This is what you earn, but you still need to pay taxes.
  • Deductions – As mentioned earlier, these are all the subtractions to your gross pay from taxes and social services to paying off 401K loans and other items. 
  • Net Pay – The amount of money that you should receive in your bank account from your employer 
  • Reporting Period – The date range and relevant portions related to your salary and deductions. 

Why not just create a check stub template in something like Word or Excel?

While it may appear like a simple and reasonable idea to be able to create your own in-house paystub template, you’re adding unnecessary work that is only asking for trouble down the line. First of all, there are professional options out there such as our own below, where all the information is presented in the correct format, and all you need to do is select the pay stub template sample design you’re looking for. 

Then it’s simply about entering in the information and the payment information and having the built-in calculations handle the rest. These calculations are constantly updated with whatever new information comes from the IRS and State tax calculations and are meant to ensure that your employees are getting paid the right amount and paying enough in taxes, social security, and Medicare. 

Even if you think you’re excellent with calculations, you don’t want to take the risk or even risk forgetting to update it year over year. It can lead to regulatory issues, unnecessary audits, and, even worse, employees who may be frustrated if the calculations aren’t in their favor. 

Design everything with Paystubsnow

We have plenty of pay check stub template options to choose from. You can even incorporate other design needs, such as company branding and logos, and preview your paystub template sample before committing to it. 

In addition, with our online tool, you can create as many paystubs as needed and always have the confidence that all the calculations for deductions and other items are always as accurate as possible. Do take the time here to ensure you’re fully satisfied with the overall look. You really shouldn’t be changing the design of the pay stub template often, even if it is possible, as you want to have uniform records in case you need to review documentation or need to perform an audit. 

As always, you can see what a preview looks like so the Logo appears properly on your check stub template without having it look warped or incorrect. 

You can also do a paystub template download and print it out for record-keeping purposes. Since you’re already going to use one of our predefined pay stub template options, there won’t be any erroneous templating or styling issues. 

You can also get a check stub template pdf download that allows you to keep things digital and save them on paper but still have the right records. Those can also be sent to employees in a PDF format that ensures they can also get it, without the need to have to send it via the regular post. Of course, it all depends on if you have local regulations you need to follow, but in most cases, an electronic copy should suffice. 

Adding additional calculations and formulas to your check stub templates

You might think to yourself that there is some specialized or customized option that you’re going to need to add to your paystub template. We have added the most common options to both the earnings side and the deduction side. On the earning side, we already have options such as holiday pay, vacation pay, tips, bonuses, and even floating holidays. 

For deductions, we have all the common taxes plus various other less common deductions, and all are ready to be pre-calculated as you see fit. Yet if that doesn’t seem to be enough, there’s always the option for you to add your own custom earning or deduction directly. 

Do keep in mind, though, that when it comes to the calculations, you should confirm those custom options on your side. They will be recorded based on what you’re going to enter into the paystub template generator, and thus you need to ensure accuracy. 

Troubleshooting with us

If you feel that there are any issues with your calculations when using our paystub template generator, then always feel free and reach out to us. We will always look into our calculations and designs, and if we don’t see any issues, we will come back with an appropriate explanation that should be enough for you and your accounting and payroll team as well. 

Always double-check the information you put into your paystub template generator, as that’s what will come out ready to be sent to employees during each pay period. There shouldn’t ever be any issues with information that was entered into the system to be transposed improperly to the final product. As always, you will have ample opportunities to download a paystub template pdf. 

Don’t let yourself have the hassle come up every single pay period when you can use a proper, detailed, and properly designed paystub template generator. That means you only have to enter the information you already have and not worry about lost files or poor formatting when it comes to making a professional pay stub. 

Your employees are legally required to receive this, and a pay check stub template should always look the same every single pay period. If you need to change any design issue or formatting, you’ll always need to inform your employees and check if it’s not breaking any local regulations for the tax year. Have your employees focus on what they need to and not have an overworked payroll team. That could lead to potential errors and inaccurate calculations. 

Also, if you end up creating a pay check stub template that doesn’t seem correct or up to your standards, you can always edit any pay month and send it out as an addendum to previous pay stubs. This will allow you to have the track record of the original as well as any changes that may occur, all the while staying compliant. 

Whenever you’re ready to relieve this burden from your financial operations and realize you don’t have to invest in an expensive accounting and payroll system, feel free to use our pay check stub template generator below and seamlessly send the check stub template pdf to your employees without fuss through our platform. It’s also not hard to use or customize to your needs at all, with a minimal to no learning curve. 

 

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