If you take a look at your desk or home office, chances are your documents are unorganized and take up a lot of space. Important records like pay stubs can get lost easily and complicate filing times because they don’t fit neatly in folders like other important documents. Should these not be backed up to the cloud, they’re even more vulnerable to being damaged or stolen. We usually recommend creating your pay stubs electronically for that very reason.
Paperless pay stubs are a great way to go green and save money. In this post, you will be shown how you can go paperless with your pay stub!
Why You Should Go Paperless
Space Savings & Ease of Sorting
Keeping these documents in a filing cabinet doesn’t make sense when you can store them digitally. Digitally storing paystubs allows you to sort through them directly on your computer or phone much more efficiently than navigating folders in a physical file cabinet.
Security & Privacy
Storing paystubs online provides much more security and privacy than storing them in a physical file cabinet. When your documents are stored digitally, you don’t have to worry about someone accessing or stealing the information without permission. These files are password protected making them nearly impossible to access unless, as opposed to a physical filing cabinet which can easily be breached.
Storing paystubs digitally is much more environmentally friendly than storing physical copies. Storing your documents completely eliminates paper from the equation as well as the costs associated with printing, and the need for a printer.
Tools For Going Paperless
Google Drive is a great tool for storing documents online and sharing them with others. You can also share folders of documents, which is helpful if you’re a team or family!
Google Drive makes it easy to access your files from any computer, phone, tablet as well as on the go through Google Docs. When using this service for storing pay stubs online there’s no need for printing and scanning because all digital copies are automatically stored in one place.
DocuSign is a great tool for allowing people to digitally sign documents like pay stubs, invoices, or other financial documents. You can sign documents from your computer, tablet or phone. DocuSign is secure and will keep these files private since they are stored on the company’s servers in encrypted form to protect against hacking attempts.
DocuSign also allows you to send signed copies of documents securely back and forth between two people without worrying about emailing a document that could be intercepted by anyone else who gets access to it.
Digital signatures are legally-binding and provide the same level of protection as a traditional paper signature.
Tip: Use Google Drive for storage & DocuSign for signing legal contracts. You don’t have to worry about anyone else accessing these files without your awareness.
PayStubsNow offers online paystub generators that make it easy to go paperless with your pay stub. They are fast, simple to use, and offer many benefits that can save you time and money in the long run.
The process is quick – generate a paystub on any device by simply entering some information including your company’s name, tax year, salary and deductions/withholdings.
There are no worries about lost or stolen documents since you will always have an up-to-date version of all of your payroll documents stored safely online. These can then be emailed to your employees directly to ensure you both always have a copy of the paystub on-hand.
Our team helps hundreds of companies around the world by generating invoices and assisting with various tax documents. In comparison to traditional invoicing, our service is faster, cheaper, and better. Whether you have an e-commerce company or a brick-and-mortar shop, PayStubsNow is the company for you.